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Director of Administration



Director of Administration

Medical Errors are the 3rd leading cause of death in the U.S.  To address this challenge, ION Medical Safety, a non-profit organization is developing the World’s first learning healthcare system the PRECISE Surgical System™.  Designed with advanced technologies, the system will revolutionize surgery by enabling learning healthcare research, developing surgical best practices, delivering personalized patient centered care, and improving patient outcomes.  At ION Medical Safety we prevent medical errors and save lives.


The PRECISE TECH Corporation, a for profit public benefits corporation, will offer the PRECISE Surgical System™ and ION Life application to surgical facilities at zero cost.  Each custom system implementation will include trainings and certifications, clinical pathway franchising and medical malpractice insurance offerings generating hundreds of millions in revenue.


Job Posting:  Director of Administration


Position is part-time working an average of 10 hours per week.  ION Medical Safety is a start-up where team members work for a future benefit, including stock options and potential income compensation with benefits.


Exempt – Independent Contractor


Reports to
Chief Executive Officer








The Director of Administration position has primary responsibilities for gathering, managing and communicating requirements that will be used to deliver solutions to our internal and external clients. It also involves working closely with business associates to ensure their needs are met.


This role requires strong communication skills, a systematic approach to delivery, and a good understanding of end-to-end business processes across different functions. The primary functions of this role will include, but not limited to driving the delivery of technical solutions to support the scalability of business operations as our sales force grows exponentially. This position involves regular communication with business stakeholders and is accountable for driving the requirements, planning, and execution of tactical and strategic initiatives.


In this role you will be responsible for leading requirements gathering and assisting with high level systems design. From a Project Management perspective, you will be responsible for end-to-end delivery of assigned projects, while providing support to internal teams, as well as act as a single point of contact for assigned clients. Additionally, you will lead planning/coordination of projects with a tactical and strategic eye to streamline the teams’ ability to effectively utilize timelines and acheive business objectives.




  • Be the driving force for the team to ensure client expectations and deadlines are met, and projects are executed following defined processes.

  • Organize and facilitate project planning, meetings, reviews, retrospectives, sprint and release planning, demos and other agile project related meetings.

  • Ability to conceptualize, apply, analyze, and evaluate information to determine solutions.

  • Collaborate with clients and internal teams to scope and estimate level of effort and manage development.

  • Find and work to remove development and project roadblocks.

  • Understand and document current state of business processes including data flows and recommend system improvements/modifications with enhancement requests.

  • Contribute to best practices for requirements/process design documentation and other IT processes.

  • Drive business stakeholders’ strategic vision while maintaining day to day operational efficiency

  • Provide concise updates regarding overall status, issues, risks, and recommended actions to be taken.

  • Prepare and have input in critical presentations for fundraising and management.

  • Work with management and marketing on development of brochures and presentations.

  • As needed, create/document use cases, data flow diagrams, swim lanes diagrams, workflow diagrams, screen mock-ups, etc. The role will also be validating system design against requirements.

  • Lead project status meetings with clients and internal teams.

  • Identify, assess, and manage risks and issues.

  • Extract internal user processes and review project requirements within departments.

  • Create and maintain project plans and business requirements documentation.

  • Performs other duties as needed.

  • Own and manage the Office 365 SharePoint databases.



  • 2+ years of experience as a Technical Project Manager, Business Analyst, or System analyst

  • Bachelor’s degree preferably with emphasis on Computer Science or related field; or equivalent, relevant work experience.

  • Working experience with Microsoft’s DevOps or other Agile Software Development Planning tool

  • Significant experience in a fast-paced business environment with demonstrated ability to multi-task across several projects supporting multiple business departments.

  • Working knowledge and experience with Office 365 and SharePoint.

  • Ability to truly thrive in a fast-paced and dynamic environment.

  • Excellent organizational skills with the ability to manage multiple priorities and deadlines

  • Strong technical aptitude, analysis skills, and problem-solving skills.

  • Excellent presentation and communication skills with an ability to lead productive group meetings

  • Can identify and resolve problems in a timely manner.

  • Understanding of software engineering and web development would be a plus but not required

  • Healthcare experience would also be a plus but not required.

  • Must be hands-on, roll up your sleeves person.

  • Experience in all phases of the software development life cycle.

  • Working agile/scrum knowledge with experience how to break down work from business requirements to technical features/requirements/tasks.



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. The employee must occasionally crouch, stoop, or reach. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus. The noise level in the work environment is usually moderate.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Position is based virtually.

To really know is science; 

to merely believe you know is ignorance.


Our Vision

Develop the world’s first learning healthcare system capable of accelerating healthcare research, developing surgical best practices resulting in improving patient outcomes, preventing medical errors, saving lives and advancing medical science.

Our Mission

Our Mission

To improve patient outcomes, prevent medical errors, save lives and advance medical science through advanced technologies for healthcare providers worldwide.

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